Pay Grade

The Pay Grade screen allows you to create and manage salary structures for your organization. A Pay Grade defines the salary components assigned to employees, including basic pay, allowances, variables, bonuses, and the associated pay scale.

The Pay Grade list displays all available pay grades with the following information:

Custom Code
Pay Grade Name
Description
Actions (View, Edit, Delete)

You can also use the Search Pay Grade bar to quickly find a pay grade by entering its name or custom code.

Create a New Pay Grade

To create a new pay grade, click the Add Pay Grade button in the top-right corner of the screen.

The New Pay Grade page will open.

Pay Grade Details

Complete the following information:

Basic Information

Pay Grade Name
Custom Code
Description

Salary Components

Basic Salary
House Rent Allowance (HRA)
Allowances
Variables
Bonus
Pay Scale
Total Amount

The Total Amount is calculated based on the selected salary components and pay scale.

Save or Cancel

After entering all required information:

Submit

Click Submit to create the new pay grade.

The pay grade will be added to the Pay Grade list.

Cancel

Click Cancel to return to the previous screen without saving.

View Pay Grade

To view a pay grade:

Click the View (👁️) icon from the Actions column.

The details page displays:

Pay Grade Name
Description
Custom Code
Basic Salary
House Rent Allowance (HRA)
Allowances
Variables
Bonus
Total Amount
Pay Scale
Created Date & Time
Created By
Updated By
Status Message

This page is for viewing information only and cannot be edited.

Edit a Pay Grade

To update an existing pay grade:

Click the Edit (✏️) icon.
The Edit Pay Grade page will open.
Update any of the following:
- Pay Grade Name
- Custom Code
- Description
- Basic Salary
- House Rent Allowance (HRA)
- Allowances
- Variables
- Bonus
- Pay Scale
- Total Amount
Click Update to save your changes.

The updated information will be reflected immediately in the Pay Grade list.

If you do not wish to save your changes, click Cancel.

Delete a Pay Grade

To remove a pay grade:

Click the Delete (🗑️) icon.
A confirmation dialog will appear.

Confirmation Message

This will permanently remove the pay grade. Are you sure you want to proceed?

You will have two options:

Cancel

Return without deleting the pay grade.

Delete

Permanently remove the selected pay grade.

Note: Deleting a pay grade cannot be undone. Ensure the pay grade is no longer assigned to employees or payroll configurations before deleting it.

FAQ